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+91 8600544422Change of Registered Office Address
Change of registered office address is a process of updating the address of the company on shifting to a new location in the records of the Registrar of Companies (ROC)
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Change of Registered Office Address
A company is mandatorily required to have a registered office address during its incorporation or within 30 days of its incorporation, which shall be maintained at all times until it is in existence. The registered office address is important for receiving communication, notices, letters etc. from the government, regulators, or stakeholders.
There may arise a situation where a company may require to change its registered office address from one place to another. In such a situation, the company can easily change the registered office address by following the prescribed procedure under Companies Act 2013. The change of address can be within the same city, within the same state, or to a different state.
Types of Change for Registered Office Address
Shifting of registered office within the same city/town/village
In this scenario, the company is required to pass a board resolution and file the Form INC-22 within 15 days to the Registrar of Companies (ROC)
- Shifting of registered office outside the local limits of city/town/village but within the same state
- In this scenario, the company shifts its registered office address outside the local limits of the city, village, or town but within the same state and within the jurisdiction of same ROC. For example, shifting of office address from Ahmedabad (Gujarat) to Surat (Gujarat)
- Here, the company has to conduct board meeting and general meeting and then file relevant forms to the Registrar of Companies (ROC).
- Shifting of registered office outside the local limits of city/town/village from one ROC to another ROC but within the same state
- In this scenario, the company shifts its registered office address outside the local limits of the city, village, or town from the jurisdiction of one ROC to another ROC. For example, shifting of office address from Mumbai (Mumbai ROC) to Pune (Pune ROC) or Coimbatore (Coimbatore ROC) to Chennai (Chennai ROC)
- Here, the company has to conduct a board meeting, general meeting, obtain the approval of Regional Director (RD) and then file relevant Forms to the Registrar of Companies (ROC).
- Shifting of registered office from one state to another state
- In this scenario, the company shifts its registered office address from one state to another state and from the jurisdiction of one ROC to another ROC. For example, shifting of office address from Bangalore (Bangalore ROC) to Delhi (Delhi ROC)
- Here, the company has to conduct board meeting, general meeting, obtain approval of Regional Director (RD), issue newspaper advertisement and then file relevant forms to the Registrar of Companies (ROC)
Significance of Registered Office Address
Determination of Jurisdiction of Court and Regulatory Bodies
Jurisdiction is the extent or the limit to which judicial authorities or regulatory bodies exercise their powers. The jurisdiction of Registrar of Companies (ROC), Regional Director (RD) and courts are determined on the basis of registered office address of the company.
Receive Communication, Notices, and Documents
A company is required to maintain a registered office address at all times in order to receive and acknowledge all communication, notices, and documents from various Government departments and stakeholders.
Place of Maintaining Records and Registers
Registered office is a place of keeping and maintaining the registers, returns, and records of the company. Every shareholder shall have the right to verify and inspect these documents at the registered office address.
What Is Included in our Change of Registered Office Address Package?
Consultation on the process of change in registered office address
Verification of documents
Documentation for Changing the Registered office address
Filing of relevant forms with the ROC
Liaisoning between ROC, Regional Director (RD) and other Regulators
Procedure for Changing the Registered Office Address
Collection of required Information and Documents
In the first step, we shall collect the required information and documents as per the checklist. We shall verify and confirm the documents and information provided and then proceed towards next step.
Preparation of Documents for filing with ROC
Once we receive all the required information and documents from your side, we shall then prepare the documents required such as board Resolution, general meeting resolution etc. for changing the registered office address of the company.
Submission of Forms with ROC
After documentation, we shall file relevant forms with the Registrar of Companies (ROC), Regional Director (RD) and other regulatory authorities (as may be required) for changing the registered office address.
Get Approval
ROC shall check and verify the documents submitted and grant approval respectively. An intimation of approval via e-mail shall be sent by ROC to the applicant.
Documents Required for Changing the Registered Office Address
Certificate of incorporation
Memorandum of Association (MOA) and Articles of Association (AOA) of Company
New Address proof in the Name of Company – Conveyance/Lease deed/Rent Agreement/utility bill with NOC
Copies of Utility bill – electricity bill, mobile bill, telephone bill, gas bill of the new address.
Digital Signature Certificate (DSC) of Authorised Director
Any other documents as may be required
Consequences of Not Updating the Registered Office Address
- Additional Fees
If the company fails to file the forms for shifting of registered office address within the required time period, then the company shall be liable to pay the additional government fees, which shall vary from 2 times to 12 times of the normal government fees.
- Penalty on Company and Officer in Default
The company and officer who is in default shall be liable to a penalty of Rs. 1000 for every day during which the default upto Rs. 1 lakh rupees for non updation of records with the ROC.
- Removal of Name of Company/Strike Off
If the ROC has reasonable cause to believe that the company is not carrying on any business or operations on the mentioned address, he may cause a physical verification of the registered office and if any default is found he shall initiate action for the removal of the name of the company from the register of companies.
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