Change of Office Address2023-08-09T23:22:16+05:30

Change of Registered Office Address

Change of registered office address is a process of updating the address of the company on shifting to a new location in the records of the Registrar of Companies (ROC)

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    Shifting of Registered Office Address

    A company is mandatorily required to have a registered office address during its  incorporation or within 30 days of its incorporation, which shall be maintained at all times until it is in existence. The registered office address is important for receiving communication, notices, letters etc. from the government, regulators, or stakeholders.

    There may arise a situation where a company may require to change its registered office address from one place to another. In such a situation, the company can easily change the registered office address by following the prescribed procedure under Companies Act 2013. The change of address can be within the same city, within the same state, or to a different state.

    Types of Change for Registered Office Address

    • Shifting of registered office within the same city/town/village

      In this scenario, the company is required to pass a board resolution and file the Form INC-22 within 15 days to the Registrar of Companies (ROC)

    • Shifting of registered office outside the local limits of city/town/village but within the same state

      • In this scenario, the company shifts its registered office address outside the local limits of the city, village, or town but within the same state and within the jurisdiction of same ROC. For example, shifting of office address from Ahmedabad (Gujarat) to Surat (Gujarat)
      • Here, the company has to conduct board meeting and general meeting and then file relevant forms to the Registrar of Companies (ROC).
    • Shifting of registered office outside the local limits of city/town/village from one ROC to another ROC but within the same state

      • In this scenario, the company shifts its registered office address outside the local limits of the city, village, or town from the jurisdiction of one ROC to another ROC. For example, shifting of office address from Mumbai (Mumbai ROC) to Pune (Pune ROC) or Coimbatore (Coimbatore ROC) to Chennai (Chennai ROC)
      • Here, the company has to conduct a board meeting, general meeting, obtain the approval of Regional Director (RD) and then file relevant Forms to the Registrar of Companies (ROC).
    • Shifting of registered office from one state to another state

      • In this scenario, the company shifts its registered office address from one state to another state and from the jurisdiction of one ROC to another ROC. For example, shifting of office address from Bangalore (Bangalore ROC) to Delhi (Delhi ROC)
      • Here, the company has to conduct board meeting, general meeting, obtain approval of Regional Director (RD), issue newspaper advertisement and then file relevant forms to the Registrar of Companies (ROC)

    Significance of Registered Office Address

    • Determination of Jurisdiction of Court and Regulatory Bodies

      Jurisdiction is the extent or the limit to which judicial authorities or regulatory bodies exercise their powers. The jurisdiction of Registrar of Companies (ROC), Regional Director (RD) and courts are determined on the basis of registered office address of the company.

    • Receive Communication, Notices, and Documents

      A company is required to maintain a registered office address at all times in order to receive and acknowledge all communication, notices, and documents from various Government departments and stakeholders.

    • Place of Maintaining Records and Registers

      Registered office is a place of keeping and maintaining the registers, returns, and records of the company. Every shareholder shall have the right to verify and inspect these documents at the registered office address.

    What Is Included in our Change of Registered Office Address Package?

    • Consultation on the process of change in registered office address

    • Verification of documents

    • Documentation for Changing the Registered office address

    • Filing of relevant forms with the ROC

    • Liaisoning between ROC, Regional Director (RD) and other Regulators

    Procedure for Changing the Registered Office Address

    • Collection of required Information and Documents

      In the first step, we shall collect the required information and documents as per the checklist. We shall verify and confirm the documents and information provided and then proceed towards next step.

    • Preparation of Documents for filing with ROC

      Once we receive all the required information and documents from your side, we shall then prepare the documents required such as board Resolution, general meeting resolution etc. for changing the registered office address of the company.

    • Submission of Forms with ROC

      After documentation, we shall file relevant forms with the Registrar of Companies (ROC), Regional Director (RD) and other regulatory authorities (as may be required) for changing the registered office address.

    • Get Approval

      ROC shall check and verify the documents submitted and grant approval respectively. An intimation of approval via e-mail shall be sent by ROC to the applicant.

    Documents Required for Shifting the Registered Office Address

    • Certificate of incorporation

    • Memorandum of Association (MOA) and Articles of Association (AOA) of Company

    • New Address proof in the Name of Company – Conveyance/Lease deed/Rent Agreement/utility bill with NOC

    • Copies of Utility bill – electricity bill, mobile bill, telephone bill, gas bill of the new address.

    • Digital Signature Certificate (DSC) of Authorised Director

    • Any other documents as may be required

    Consequences of Not Updating the Registered Office Address

    • Additional Fees

    If the company fails to file the forms for shifting of registered office address within the required time period, then the company shall be liable to pay the additional government fees, which shall vary from 2 times to 12 times of the normal government fees.

    • Penalty on Company and Officer in Default

    The company and officer who is in default shall be liable to a penalty of Rs. 1000 for every day during which the default upto Rs. 1 lakh rupees for non updation of records with the ROC.

    • Removal of Name of Company/Strike Off

    If the ROC has reasonable cause to believe that the company is not carrying on any business or operations on the mentioned address, he may cause a physical verification of the registered office and if any default is found he shall initiate action for the removal of the name of the company from the register of companies.

    FAQ

    What is a registered office address?2021-10-29T17:48:53+05:30

    The registered office address is a place or official address of a company which is used for receiving the official correspondence, notices, and documents from the government, investors, banks, shareholders, and the public.

    Can I register or shift my company to my home or residential address?2021-10-29T17:48:35+05:30

    Yes, you can register or shift the company to your residential address. You need to submit the utility bill of your home address along with the No Objection Certificate from the owner of the premises.

    Can I keep the virtual office or Co-working space as the registered office address of my company?2021-10-29T17:48:16+05:30

    Yes, you can keep virtual office or co-working space as registered office address of the company by providing utility bill of such office premises along with No Objection Certificate (NOC) from the owner. However, you have to make sure that you have the facility to receive and acknowledge letters, notices, and documents from various authorities at that address. Also, you have to paint or affix the company’s name and address outside the office.

    How many times can I shift the address of my Company?2021-10-29T17:47:58+05:30

    You can shift the office address multiple times, there are no such prescribed limit for shifting the office address.

    I have opened a new branch in a different city or state, do I need to update my registered office address ?2021-10-29T17:47:32+05:30

    No, the branch address is not required to be updated on the MCA portal, however, if you have shifted the registered office address of the company then you have to update the same.

    Is shareholder’s consent required for shifting the office address of the company?2021-10-29T17:47:13+05:30

    The shareholder’s consent is required for shifting the office address of the company where the change is outside the local limits of city, village, town, state, or change of ROC.

    When do I have to give a newspaper advertisement for shifting the office address?2021-10-29T17:46:55+05:30

    The Company has to issue an advertisement in a vernacular newspaper and an English newspaper, if it shifts the office address from one state to another.

    Will there be any physical verification of the registered office address by the Registrar of Companies (ROC)?2021-10-29T17:46:34+05:30

    There is no physical verification of the registered office, but if the Registrar has reasonable cause to believe that the company is not carrying on any business or operations, he may cause a physical verification of the registered office of the company.

    Do I need to update the office address on my various registrations and name board after shifting the office?2021-10-29T17:46:14+05:30

    Yes, you need to update the office address on various places such as name board of the company, letterheads, business letters, invoices, bills of exchange and other documents wherever the registered office address is mentioned. The address also needs to be updated on PAN, TAN, GST Certificate, MSME certificate, Bank Account etc.

    Can Registration Arena help in updating the registered office on MCA Portal as well as PAN, TAN, GST, MSME registrations?2021-10-29T17:45:40+05:30

    Yes, we can provide you a complete package for updating the registered office address from one place to another including MCA Portal, GST Records, PAN, TAN, MSME etc.

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